7 Easy Steps to Add Text to a Photo in Word

Add Text to Photo in Word

If you’re looking for a way to add some extra visual interest to your Word documents, you can easily add text to photos. This is a great way to create custom graphics, highlight important information, or simply add a personal touch. In this article, we’ll show you how to add text to a photo in Word using two different methods.

The first method is to use the “Insert” tab. Click on the “Insert” tab and then click on the “Picture” button. Select the photo you want to add to your document. Once the photo is inserted, click on the “Text Box” button. A text box will appear on top of the photo. You can then type your text into the text box. To format the text, right-click on the text box and select “Format Text Box.” You can change the font, size, color, and alignment of the text.

The second method to add text to a photo in Word is to use the “Format” tab. Click on the “Format” tab and then click on the “Picture Tools” button. A new tab will appear called “Picture Tools.” Click on the “Insert” tab and then click on the “Text Box” button. A text box will appear on top of the photo. You can then type your text into the text box. To format the text, right-click on the text box and select “Format Text Box.” You can change the font, size, color, and alignment of the text.

Inserting Text into Photos Using Word’s Basic Tools

Adding text to photos in Microsoft Word is a straightforward task that can enhance your documents and presentations. Here’s a step-by-step guide to help you insert text into photos using Word’s basic tools:

1. Insert the Photo:

Open the Word document where you want to insert the photo.
Click the “Insert” tab.
In the “Images” group, click the “Pictures” icon.
Locate the photo you want to add and click “Insert”.
The photo will be inserted into your document.

2. Format the Photo:

Click on the photo to select it.
Use the “Format” tab to adjust the photo’s size, position, and other formatting options if necessary.

3. Insert the Text Box:

Click the “Insert” tab.
In the “Text” group, click the “Text Box” icon.
A text box will be inserted over the photo.

4. Add the Text:

Click inside the text box and start typing the text you want to add to the photo.
Format the text using the options in the “Font” group on the “Home” tab.

5. Position the Text Box:

Click and drag the text box to the desired position on the photo.
Use the “Size & Position” group on the “Format” tab to adjust the text box’s size and rotation if necessary.

6. Finish Editing:

Once you are satisfied with the text and its placement, click outside the text box to deselect it.
Your photo with text will now be complete.

Adding Text Over Images with the Draw Feature

In Microsoft Word, the Draw feature provides a convenient way to add text to your photos. Here’s a step-by-step guide:

Select the image you want to add text to and click on it.
Click on the “Insert” tab and select “Draw.” This will open the Draw toolbar.
Click on the “Text Box” icon in the Draw toolbar.
Click and drag your mouse to create a text box over the image.
Type your text into the text box.
Format your text using the options in the “Text Box Tools” tab that appears when you click on the text box.
Drag and drop the text box to position it on the image.

Customizing Text Boxes

Once you’ve added a text box, you can customize its appearance using the following options in the “Text Box Tools” tab:

Option	Description
Text Fill	Changes the color or pattern of the text inside the text box
Text Outline	Adds a border around the text box
Shape Effects	Applies special effects to the text box, such as shadows or glow
Size	Changes the size of the text box
Align	Adjusts the horizontal alignment of the text within the text box

Experiment with these options to create the desired look for your text boxes.

Creating Custom Text Boxes for Enhanced Flexibility

Custom text boxes provide unprecedented flexibility when adding text to images in Word. They allow you to position and format your text with absolute precision, enabling you to create visually striking and informative graphics.

Steps to Create a Custom Text Box

Insert a text box: Click the "Insert" tab, select "Text Box," and choose a shape or draw a custom one.
Resize and position: Drag the corners or edges of the text box to resize or reposition it as desired.
Format the text: Right-click inside the text box and select "Format Shape" to access a wide range of text formatting options, including font, size, color, and alignment.
Wrap text around the box: To allow text to flow around the text box, right-click and select "Wrap Text." Choose the desired wrap option, such as "Square" or "Tight."
Add text: Type or paste your text into the text box.

Advanced Options for Custom Text Boxes

Custom text boxes offer advanced options for further customization:

Fill and line: Control the appearance of the text box by adjusting its fill color, transparency, and line thickness and style.
Text effects: Add visual impact to your text by applying effects such as shadows, glows, and reflections.
Anchoring: Link the text box to a specific location on the page or image to ensure it stays in place when moving or resizing the image.

By utilizing these advanced options, you can create highly customized text boxes that seamlessly integrate with your images, enhancing their visual appeal and providing a clear and engaging way to communicate your message.

Inserting Pictures

To insert a picture into your Word document, place the cursor where you want the picture to appear. Then, click on the “Insert” tab and select “Pictures.” Navigate to the picture you want to insert and click “Insert.” The picture will be inserted into your document.

Resizing and Positioning Pictures

Once you have inserted a picture, you can resize and position it to your liking. To resize the picture, click on one of the corner handles and drag it inward or outward. To move the picture, click on it and drag it to the desired location.

Wrapping Text Around Photos for a Professional Touch

To create a more professional-looking document, you can wrap text around photos. This will allow you to position the text alongside the photo, creating a visually appealing layout.

Automatic Wrapping

To automatically wrap text around a photo, right-click on the photo and select “Wrap Text.” Then, select the desired wrapping style from the drop-down menu. The text will automatically wrap around the photo.

Manual Wrapping

If you want to manually wrap text around a photo, you can use the “Text Wrap” options in the “Format” tab. Click on the “Text Wrap” button and select the desired wrapping style from the drop-down menu. Then, use the handles that appear around the photo to adjust the wrapping.

Custom Wrapping

You can also create a custom wrap for a photo. To do this, click on the “Text Wrap” button and select “Edit Wrap Points.” This will open the “Edit Wrap Points” dialog box. In this dialog box, you can drag the wrap points to create a custom wrap for the photo.

Wrapping Style	Description
In Line with Text	The photo is placed in line with the text, and the text flows around it.
Square	The photo is placed in a square shape, and the text flows around it.
Tight	The photo is placed close to the text, and the text flows around it.
Through	The photo is placed behind the text, and the text flows through it.
Top and Bottom	The photo is placed at the top or bottom of the text, and the text flows around it.

Aligning and Positioning Text for Optimal Presentation

Once you’ve added text to your photo, you may want to adjust its alignment and positioning to enhance its visual impact. Word offers various options for alignment and positioning, allowing you to customize the layout precisely.

Alignment Options

Choose the desired alignment for your text:

Left Alignment: Text is aligned along the left margin, creating a tidy and organized look.
Center Alignment: Text is centered within the available space, providing a balanced and formal presentation.
Right Alignment: Text is aligned along the right margin, often used for emphasis or to create a sense of asymmetry.
Justified Alignment: Text is aligned along both the left and right margins, creating a solid block of text.

Positioning Options

Control the placement of your text within the image:

Horizontal Positioning: Adjust the horizontal position of the text relative to the margin by dragging it or using the “Indent” options.
Vertical Positioning: Specify the vertical position of the text above or below the image by adjusting its margins.
Rotation: Rotate the text to achieve a unique or artistic effect.

Using the Text Box Options

Utilize the “Text Box Tools” tab that appears when you select a text box to access additional alignment and positioning options:

Option	Description
Wrap Text	Control how text wraps around other objects in the document.
Align Text	Set the horizontal alignment of text within the text box.
Vertical Alignment	Specify the vertical alignment of text within the text box.

Formatting Text with Fonts, Colors, and Effects

Once you’ve added text to your photo, you can customize its appearance using a range of formatting options.

Fonts

Choose from a wide selection of fonts to match the style and tone of your photo. You can access the font menu on the “Home” tab.

Colors

Experiment with different text colors to make it stand out or blend in with the photo. You can find the text color options in the “Font” group on the “Home” tab.

Effects

Enhance your text with a variety of effects, such as shadows, glows, and reflections. These effects are available in the “Text Effects” group on the “Home” tab.

Advanced Text Effects

For even more customization, consider using the following advanced text effects:

Transform: Rotate, scale, or flip your text.
Warp: Distort your text into various shapes.
3-D Effects: Create depth and dimension by adding 3-D bevels or extrusions.

Customizing Text Properties

In addition to styling your text, you can also adjust its properties, such as line spacing, paragraph alignment, and more. These options are found in the “Paragraph” group on the “Home” tab.

Fine-Tuning Text Position and Size

Use the “Format Shape” pane to precisely position and resize your text. You can access this pane by right-clicking on the text box and selecting “Format Shape.”

Property	Description
Size	Adjust the width and height of your text box.
Rotation	Rotate your text box any angle.
Flip	Flip your text box horizontally or vertically.
Position	Specify the precise location of your text box relative to the photo.

Using WordArt for Creative and Eye-Catching Text

WordArt is a powerful tool in Microsoft Word that allows you to add stylized, eye-catching text to your documents and presentations. With a wide range of fonts, colors, and effects, WordArt can transform ordinary text into captivating visual elements.

How to Use WordArt

1. Insert WordArt: Go to the “Insert” tab and select “WordArt” from the “Text” group. Choose a pre-designed style or create your own using the “Edit Text” option.
2. Format Text: Use the “Format” tab to change the font, size, and color of your text. You can also add effects such as bold, italic, or underline.
3. Adjust Shape: Select the WordArt object and go to the “Format” tab. Use the “Shape Styles” group to change the shape, such as a rectangle, oval, or cloud.

Advanced WordArt Techniques

1. Edit Text Effects: Go to the “Format” tab and select “Text Effects.” Here, you can add shadows, glows, reflections, and other effects to enhance your text.
2. Apply Presets: Save your own WordArt styles as presets. This allows you to quickly apply your custom styles to multiple text elements.
3. Create 3D WordArt: Go to the “Format” tab and select “3-D Effects.” Use the “Rotation” group to rotate your WordArt on multiple axes, creating a three-dimensional effect.
4. Animate WordArt: Select the WordArt object and go to the “Animations” tab. Choose an animation effect from the “Animation” gallery to make your WordArt appear or move dynamically.
5. Use Fill Effects: Go to the “Format” tab and select “Fill Effects.” This allows you to fill your WordArt with gradients, patterns, or images.
6. Add Borders: Select the WordArt object and go to the “Format” tab. Use the “Shape Outline” group to add borders with various styles, colors, and thicknesses.
7. Advanced Text Wrapping: Go to the “Format” tab and select “Text Wrapping.” This provides advanced options for wrapping text around your WordArt object, such as square, behind text, or in front of text.

Setting	Description
Square	Wraps text around all four sides of the WordArt.
Behind Text	Places the WordArt behind the surrounding text.
In Front of Text	Places the WordArt in front of the surrounding text, obscuring it.

Embedding Text within Photo Borders for a Stylish Accent

Create a visually striking accent by embedding text within the borders of a photo. Follow these steps for a sophisticated touch:

1. Build a Text Box

Insert a text box over the photo. Adjust its size to fit the photo’s frame, leaving ample space within the borders.

2. Resize the Text Box

Drag the corners of the text box to fine-tune its fit within the photo. Aim for a snug but balanced arrangement.

3. Select Text Properties

Highlight the text and open the Font group in the Home tab. Experiment with font styles, sizes, and colors to complement the photo.

4. Position the Text

Adjust the text’s alignment (left, center, right, or justified) to create the desired visual effect. Optimize readability and balance.

5. Align with the Border

Precisely position the text by aligning it with the edge of the photo’s border. Use the Ruler or Gridlines for accurate placement.

6. Control Transparency

Moderate the visibility of the text by adjusting its transparency. This allows the photo to shine through while enhancing the text’s presence.

7. Set a Background Color

Choose a background color for the text box that contrasts with the photo, ensuring legibility and visual appeal.

8. Fine-tune the Borders

Modify the border size, color, and style to complement the photo and text. Create a subtle or bold border to enhance the overall aesthetic.

Border Property	Description
Size	Control the thickness of the border.
Color	Select a color that matches or contrasts with the photo.
Style	Choose from various border styles, such as solid, dashed, or dotted.

Enhancing Text Visibility with Contrast and Transparency Adjustments

Adjusting Text Transparency

Transparency allows you to make the text more visible by reducing its opacity. This is useful when the background image is busy or has a similar color to the text. To do this:

Select the text you want to adjust.
Right-click and choose “Format Text Effects.”
In the “Fill & Line” tab, adjust the “Transparency” slider to the desired level.

Modifying Text Shadow for Contrast

A text shadow creates an outline around the text, which can enhance contrast. Here’s how to add a shadow:

Select the text you want to affect.
Right-click and choose “Format Text Effects.”
In the “Shadow” tab, adjust the “Size,” “Color,” and “Transparency” settings.

Using High-Contrast Text Colors

Choosing text colors that starkly contrast with the background improves visibility. Avoid using similar colors, such as black text on a dark background or white text on a light background.

Optimizing Text Size and Font

Ensure that the text is large enough to be easily readable. Use clear, legible fonts that don’t blend into the background.

Adjusting Text Position and Formatting

Position the text in a way that doesn’t obstruct important elements of the image. Consider using different text alignments, such as center, left, or right, to enhance visual appeal.

Adding Borders for Emphasis

Adding borders to the text can highlight it and improve readability. Use contrasting colors for the border.

Experimenting with Creative Text Effects

Go beyond basic adjustments by exploring creative text effects. Use shapes, gradients, or textures to make the text stand out.

Table: Text Accessibility Guidelines

Guideline	Description
Use high-contrast colors	Ensure the text is easily visible against the background.
Adjust transparency	Make the text blend into the image without losing readability.
Add a text shadow	Create a subtle outline around the text for improved contrast.

Saving and Sharing Text-Enhanced Photos in Various Formats

1. Choosing the Export Format

Select the appropriate file format for your purpose. PNG retains transparency, while JPG is smaller in size. Consider the intended use and compatibility with different platforms.

2. Setting the Image Size

Adjust the image dimensions to suit your needs. Experiment with different sizes to find the optimal balance between image quality and file size.

3. Exporting the Image

Click the “Export” button and choose the desired file format. Specify the file name and location where you want to save the image.

4. Sharing via Email

Attach the exported image to an email and send it to the desired recipients. Ensure that the file size is within the allowed limits.

5. Uploading to Cloud Storage

Upload the image to cloud storage platforms like Google Drive or Dropbox. This allows for easy sharing and collaboration with others.

6. Publishing on Social Media

Share the image on social media platforms like Facebook, Instagram, or Twitter. Consider the image size and format requirements of the specific platform.

7. Integrating into Documents

Incorporate the text-enhanced image into Word documents, presentations, or other documents for professional or personal use.

8. Embedding into Websites

Use the HTML code to embed the image directly into websites. This allows for easy online viewing and sharing.

9. Distributing as Physical Prints

Export the image in a high-quality format and print it on physical media like photo paper or canvas for tangible distribution.

10. Creating Unique Merchandise

Explore services that allow you to print your text-enhanced images on customized merchandise like mugs, T-shirts, or phone cases for personal use or as gifts.

How To Add Text To A Photo In Word

Adding text to a photo in Word is a great way to add captions, labels, or other information to your images. Here are the steps on how to do it:

Open the Word document that contains the photo you want to add text to.
Click on the “Insert” tab at the top of the window.
Click on the “Picture” button in the “Illustrations” group.
Select the photo you want to add text to and click “Insert.”
Click on the “Text Box” button in the “Text” group.
Draw a text box over the area of the photo where you want to add text.
Click inside the text box and start typing your text.
When you’re finished typing, click outside the text box to save your changes.

You can also format the text in the text box using the options in the “Font” group on the “Home” tab.