In at this time’s digital age, e-mail has grow to be an indispensable software for each private {and professional} communication. Whereas it is handy and environment friendly, there could also be occasions when it’s essential to ahead an e-mail to another person with out them figuring out. Copying an e-mail, often known as “blind copying” or “BCC,” permits you to ship a replica of an e-mail to a recipient with out their e-mail deal with being seen to the opposite recipients. This may be helpful for varied causes, reminiscent of sustaining privateness, avoiding undesirable replies, or making certain that everybody receives the e-mail.
The method of copying an e-mail is often easy. Most e-mail purchasers have a devoted “BCC” area the place you possibly can enter the e-mail deal with of the recipient you wish to copy. As soon as you’ve got entered the e-mail deal with, the recipient will obtain a replica of the e-mail with out their deal with being seen to the opposite recipients. It is necessary to notice that copying an e-mail with out the information of the recipient might elevate moral issues in sure conditions. Due to this fact, it is at all times advisable to make use of this function with discretion and respect for the privateness of others.
Along with BCC, some e-mail purchasers additionally supply the choice of “CC” (carbon copy). CCing a recipient differs from BCCing in that the recipient’s e-mail deal with will likely be seen to all different recipients. This may be helpful once you wish to hold somebody knowledgeable of an e-mail dialog with out giving them the flexibility to answer. Whether or not you select to BCC or CC a recipient will rely upon the precise circumstances and your communication objectives.
Copying Mail through the Command Line
The cpio command can be utilized to repeat mail from one mailbox to a different. The final syntax for the cpio command is as follows:
cpio -o
For instance, to repeat the entire mail from the inbox mailbox to the newmail mailbox, you'll use the next command:
cpio -o ~/Mail/inbox ~/Mail/newmail
You too can use the cpio command to repeat mail between totally different mail servers. For instance, to repeat the entire mail from the inbox mailbox on the server mail.instance.com to the newmail mailbox on the server mail2.instance.com, you'll use the next command:
The cpio command may also be used to repeat mail from a mailbox to a file. For instance, to repeat the entire mail from the inbox mailbox to the file mail.txt, you'll use the next command:
cpio -o ~/Mail/inbox > mail.txt
You too can use the cpio command to repeat mail from a file to a mailbox. For instance, to repeat the entire mail from the file mail.txt to the inbox mailbox, you'll use the next command:
cpio -i < mail.txt ~/Mail/inbox
Possibility
Description
-o
Specifies the supply mailbox
-i
Specifies the vacation spot mailbox
-v
Verbose output
-d
Create directories as wanted
-p
Protect file permissions
Utilizing the Mail App to Copy Mail
The Mail app is a handy option to handle and manage your emails. It presents a spread of options, together with the flexibility to repeat emails to new areas or create backups.
Copy Emails Utilizing the Mail App
Open the Mail app and choose the e-mail you wish to copy.
Click on on the "File" menu and choose "Save As."
Alternatively, you can even use the keyboard shortcut "Ctrl+Shift+S" (for Home windows) or "Command+Shift+S" (for Mac) to rapidly save the e-mail.
Within the "Save As" dialog field, specify the vacation spot folder and file identify for the saved e-mail.
Click on on the "Save" button to create a replica of the e-mail within the specified location.
The saved e-mail will likely be an EML file, which may be opened utilizing the Mail app or another e-mail shopper that helps the EML format.
Further Notes
When saving an e-mail as an EML file, the complete e-mail, together with attachments, will likely be included within the saved file.
You too can use the Mail app to repeat a number of emails without delay. To do that, choose the emails you wish to copy, right-click on any of the chosen emails, and choose "Save As" from the context menu.
Platform
Keyboard Shortcut for Save As
Home windows
Ctrl+Shift+S
Mac
Command+Shift+S
Copying Particular Parts of Emails
To repeat solely a particular portion of an e-mail, comply with these steps:
Spotlight the specified textual content:
Use your mouse or keyboard to pick out the precise textual content you wish to copy.
Proper-click and choose "Copy":
After getting highlighted the specified textual content, right-click and choose the "Copy" choice from the context menu.
Paste the copied textual content:
Navigate to the situation the place you wish to paste the copied textual content and right-click. Choose the "Paste" choice to insert the textual content into the specified location.
Alternatively, a keyboard shortcut can be utilized to repeat the highlighted textual content:
Working System
Keyboard Shortcut
Home windows
Ctrl + C
Mac
Command + C
By following these steps, you possibly can simply copy particular parts of emails to your required location.
Duplicating Emails with Attachments
Copying emails with attachments is a simple course of that permits you to create duplicates of emails, together with any recordsdata or paperwork connected to the unique message. Observe the steps outlined beneath to efficiently duplicate emails with attachments:
Open the e-mail you wish to duplicate.
Click on the "Ahead" button.
Within the "To" area, enter the e-mail deal with you wish to ship the duplicated e-mail to. You too can add extra recipients if desired.
Within the "Topic" area, enter a brand new topic line for the duplicated e-mail. You may select to maintain the unique topic line or modify it as wanted.
Possibility
Clarification
Preserve authentic topic line
The duplicated e-mail could have the identical topic line as the unique e-mail.
Modify topic line
You may edit the topic line to alter the wording or present extra details about the duplicated e-mail.
Evaluation the physique of the e-mail and make any crucial adjustments. You may add or take away textual content, edit formatting, or embody extra attachments if desired.
Click on the "Ship" button to ship the duplicated e-mail.
When you ship the duplicated e-mail, it'll seem within the recipient's inbox with the brand new topic line and physique content material, together with any attachments that had been included within the authentic e-mail.
Using Keyboard Shortcuts for Quick Copying
Mastering keyboard shortcuts is essential for environment friendly mail copying. This is a complete information:
Copy Chosen Textual content (Home windows)
To repeat highlighted textual content, press "Ctrl + C."
Copy Chosen Textual content (Mac)
On Mac, use the shortcut "Command + C."
Copy E-mail from Preview Pane
In some e-mail purchasers, you possibly can copy a whole e-mail instantly from the preview pane. Use "Ctrl + A" (Home windows) or "Command + A" (Mac) to pick out all textual content, then press "Ctrl + C."
Copy A number of Emails (Home windows)
To repeat a number of emails, first choose them utilizing "Ctrl + click on." Then, press "Ctrl + C" to repeat their contents.
Copy A number of Emails (Mac)
On Mac, choose a number of emails utilizing "Command + click on." To repeat them, press "Command + C."
Copy E-mail as Attachment
If it's essential to copy an e-mail as an attachment, open the e-mail and click on the "Ahead" button. Within the "To" area, enter your individual e-mail deal with. Press "Ship," and the e-mail will likely be despatched to you as an attachment.
Copy Headers Solely
To repeat solely the e-mail headers (e.g., sender, topic, date), open the e-mail. Proper-click within the header space and choose "Copy Headers" (Home windows) or "Copy Message Headers" (Mac).
Copy As Textual content/HTML
Some e-mail purchasers help you select whether or not to repeat emails as textual content or HTML. This may be helpful if you wish to take away HTML formatting or protect it.
Copy to Clipboard Historical past (Home windows)
Home windows 10 customers can make the most of the "Clipboard Historical past" function to entry beforehand copied objects. Press "Home windows Key + V" to view copied content material.
Working System
Keyboard Shortcut
Home windows
Ctrl + C
Mac
Command + C
Managing Copied Emails in Separate Folders
Copying emails could be a helpful option to manage and handle your inbox. By creating folders for various classes of emails, you possibly can hold your inbox organized and make it simpler to seek out the emails you want.
Creating Folders for Particular Functions
Step one to managing copied emails is to create a folder for the emails you copy. You are able to do this by clicking on the "New Folder" icon in your e-mail shopper. You may create folders for any sort of emails, reminiscent of:
Private
Work
Initiatives
Procuring
Journey
Utilizing Filters to Robotically Kind Emails
After getting created your folders, you possibly can arrange filters to mechanically type your emails into the right folders. Filters are guidelines that you would be able to create to find out which emails ought to be copied into a specific folder. You may create filters primarily based on the sender, topic, or content material of the e-mail.
Creating Subfolders for Extra Group
If in case you have a lot of emails in a specific class, chances are you'll wish to create subfolders to additional manage your emails. For instance, if in case you have a folder for work emails, you possibly can create subfolders for various initiatives or purchasers.
Managing Duplicate Emails
Whenever you copy emails, chances are you'll find yourself with duplicate emails in numerous folders. To keep away from this, you should use the "Mark as Learn" function in your e-mail shopper. Whenever you mark an e-mail as learn, it'll now not seem as a brand new e-mail in your inbox or in any of your folders.
Trying to find Copied Emails
If it's essential to discover a copied e-mail, you should use the search bar in your e-mail shopper. You may seek for emails by sender, topic, or content material. You too can seek for emails inside a specific folder.
Function
Description
Create folders
Set up emails into classes
Use filters
Robotically type emails into folders
Create subfolders
Additional manage emails inside folders
Mark as learn
Keep away from duplicate emails
Search
Discover copied emails simply
Preserving E-mail Formatting throughout Copy
Copying an e-mail whereas sustaining its authentic formatting may be essential for preserving context and legibility. Listed here are some strategies to make sure the formatting is preserved:
1. Copy and Paste with Formatting
Choose the e-mail textual content and use the "Copy with Formatting" choice from the context menu or keyboard shortcut (Ctrl + Shift + C). Paste the textual content into the vacation spot utilizing the "Paste with Formatting" choice (Ctrl + Shift + V).
2. Use "Match Vacation spot Formatting"
When pasting right into a textual content editor or e-mail shopper that helps totally different formatting choices, select the "Match Vacation spot Formatting" choice from the context menu or paste choices. This may modify the formatting to match the vacation spot fashion.
3. Copy as HTML
Choose the e-mail and use the "Copy as HTML" choice from the context menu. Paste the HTML into the vacation spot and choose "HTML" or "Internet Web page" because the format.
4. Save as PDF
Save the e-mail as a PDF doc. This may protect the unique formatting, together with photos and attachments.
5. Use Cloud Providers
Sure cloud providers, reminiscent of Gmail and Outlook, supply "Copy as Markdown" choices. Markdown is a light-weight markup language that preserves formatting and construction.
6. Use a Browser Extension
Browser extensions like "Copy Paste Formatter" permit customers to repeat and paste textual content from emails whereas preserving formatting.
7. Superior Methods
For extra advanced formatting wants, reminiscent of preserving customized fonts or line spacing, think about using these superior methods:
Method
Description
Customized CSS Styling
Add customized CSS types to the vacation spot textual content to match the unique formatting.
HTML Conversion and Modifying
Copy the e-mail as HTML, edit the HTML code to match the unique formatting, and paste the modified HTML into the vacation spot.
Copy and Paste as Picture
Choose the e-mail and replica it as a picture (Ctrl + Shift + Print Display screen), then paste the picture into the vacation spot.
Filtering and Sorting Emails for Copying
To slim down your search and find the precise emails it's essential to copy, you possibly can make the most of the filtering and sorting capabilities supplied by most e-mail purchasers.
Sender
Enter the sender's e-mail deal with or identify within the search bar to filter emails from a particular particular person or group.
Topic
Sort a key phrase or phrase associated to the e-mail's topic line to slim down your search outcomes.
Recipient
Enter the recipient's e-mail deal with or identify to filter emails that had been despatched to or obtained from a specific particular person.
Date
Specify a date vary or choose predefined choices like "Yesterday," "Final Week," or "Final Month" to filter emails despatched or obtained throughout a particular interval.
Attachment
Verify the "Has Attachment" choice to solely show emails that include attachments.
Label
Apply a label or tag to emails that you simply wish to group collectively, then filter by that label to rapidly find them.
Starred
Filter by starred emails to prioritize and simply copy necessary messages.
Unread
When you're catching up on emails, filter by unread messages to deal with new or unprocessed correspondence that it's essential to attend to.
| Sorting Possibility | Description |
|---|---|
| Date (Descending) | Latest emails seem first |
| Date (Ascending) | Oldest emails seem first |
| Sender (A-Z) | Emails are sorted alphabetically by sender's e-mail deal with or identify |
| Sender (Z-A) | Emails are sorted in reverse alphabetical order by sender's e-mail deal with or identify |
Copying Mail from A number of Accounts
Establishing e-mail copying from a number of accounts could be a helpful option to hold observe of all of your correspondence in a single place. This is do it:
1. Select an e-mail shopper that helps a number of accounts.
There are a variety of e-mail purchasers that help a number of accounts. Among the hottest embody:
Microsoft Outlook
Mozilla Thunderbird
Apple Mail
2. Add your accounts to the e-mail shopper.
After getting chosen an e-mail shopper, it's essential to add your accounts to it. That is normally completed by going to the "Accounts" or "Settings" menu within the e-mail shopper and clicking on the "Add Account" button. You'll then must enter your account data, reminiscent of your e-mail deal with and password.
3. Create a rule to repeat incoming mail.
After getting added your accounts to the e-mail shopper, it's essential to create a rule to repeat incoming mail. That is normally completed by going to the "Guidelines" or "Filters" menu within the e-mail shopper and clicking on the "Create Rule" button. You'll then must specify the circumstances for the rule, reminiscent of which accounts the rule ought to apply to and which folders the mail ought to be copied to.
4. Take a look at the rule.
After getting created the rule, you need to take a look at it to be sure that it's working correctly. To do that, ship your self an e-mail from considered one of your accounts. The e-mail ought to be copied to the folder that you simply specified within the rule.
5. Repeat steps 2-4 for every account.
If you wish to copy mail from a number of accounts, you have to to repeat steps 2-4 for every account.
6. Different strategies of copying mail.
There are a variety of different strategies that you should use to repeat mail from a number of accounts. These strategies embody:
Utilizing a web-based e-mail service that helps a number of accounts.
Utilizing a POP3 or IMAP e-mail shopper.
Utilizing a mail forwarding service.
7. Which methodology is correct for me?
The most effective methodology for copying mail from a number of accounts is dependent upon your wants. If it's essential to copy mail from a lot of accounts, then utilizing a web-based e-mail service or a POP3 or IMAP e-mail shopper might be the best choice. When you solely want to repeat mail from a couple of accounts, then utilizing a mail forwarding service could also be a greater choice.
8. Safety issues.
When copying mail from a number of accounts, you will need to take safety into consideration. Just remember to are utilizing a safe e-mail shopper and that you're not sharing your account data with anybody else.
9. Troubleshooting.
In case you are having bother copying mail from a number of accounts, there are some things that you would be able to test:
Drawback
Resolution
The rule will not be working.
Ensure that the rule is enabled and that the circumstances for the rule are appropriate.
The mail will not be being copied to the right folder.
Ensure that the folder that you simply specified within the rule is appropriate.
I get an error message.
Verify the error message for extra details about the issue.
Superior Methods for Environment friendly Mail Copying
1. Use Keyboard Shortcuts
Grasp keyboard shortcuts like "Ctrl+C" for copying and "Ctrl+V" for pasting to streamline your copying course of.
2. Copy Chosen Textual content Solely
Keep away from copying pointless textual content. Use the mouse to pick out solely the textual content you want, then use the right-click menu to repeat.
3. Copy Attachments from A number of Emails
In Outlook, use the "Choose All" button to pick out a number of emails. Then, go to the "Attachments" group and click on "Save All Attachments."
4. Copy Mail to a Particular Folder
When copying mail, use the right-click menu to pick out the vacation spot folder. This ensures that the copied mail is organized.
5. Copy Mail with Formatting
To repeat mail with formatting, use the "Paste Particular" choice and choose "Preserve Supply Formatting."
6. Copy Emails for Authorized or Archival Functions
For authorized or archival functions, use third-party software program or browser extensions that permit for safe and tamper-proof e-mail copying.
7. Use Automated Guidelines for E-mail Copying
Create computerized guidelines to repeat emails primarily based on particular standards, reminiscent of sender, topic, or key phrase.
8. Copy Emails to Cloud Storage
Use cloud providers like Dropbox or Google Drive to retailer copied emails for straightforward entry and sharing.
9. Copy Emails to OneNote
In OneNote, use the "Copy to OneNote" choice within the right-click menu to repeat emails instantly into your notes.
10. Switch Emails between Accounts
To switch emails between totally different e-mail accounts, use the "Import/Export" function in your e-mail suppliers' settings or third-party switch instruments.
Mail Supplier
Import/Export Function
Gmail
Settings > Accounts and Import > Import mail and contacts
Outlook
File > Open & Export > Import/Export
Yahoo
Settings > Accounts > Import Mail
How To Copy Mail
Copying mail is an easy course of that may be completed in a couple of steps. First, open the e-mail you wish to copy. Then, click on on the "Extra" button within the prime proper nook of the e-mail. From the drop-down menu, choose "Copy to." A brand new window will open, the place you possibly can choose the folder or label you wish to copy the e-mail to. Lastly, click on on the "Copy" button.
You too can copy a number of emails without delay. To do that, choose the emails you wish to copy by clicking on the checkboxes subsequent to them. Then, click on on the "Extra" button and choose "Copy to." A brand new window will open, the place you possibly can choose the folder or label you wish to copy the emails to.
After getting copied the emails, they may seem within the folder or label you chose. You may then entry them identical to another e-mail.
Folks Additionally Ask
How do I copy an e-mail to a distinct account?
To repeat an e-mail to a distinct account, you should use the "Ahead" function. Open the e-mail you wish to ahead, then click on on the "Extra" button. From the drop-down menu, choose "Ahead." A brand new window will open, the place you possibly can enter the e-mail deal with of the account you wish to ahead the e-mail to. You too can add a message to the e-mail if you'd like.
How do I copy an e-mail to a folder?
To repeat an e-mail to a folder, open the e-mail and click on on the "Extra" button. From the drop-down menu, choose "Transfer to." A brand new window will open, the place you possibly can choose the folder you wish to transfer the e-mail to. You too can create a brand new folder if you'd like.
How do I copy an e-mail as an attachment?
To repeat an e-mail as an attachment, open the e-mail and click on on the "Extra" button. From the drop-down menu, choose "Print." A brand new window will open, the place you possibly can choose the "Save as PDF" choice. The e-mail will likely be saved as a PDF file, which you'll then connect to a different e-mail.
